How to Make Your HOA Pool Opening Announcement

For most regions, including here in North Carolina and South Carolina, Memorial Day marks the official start of the summer pool season. This is especially notable for HOA communities, many of which formally open the gates to their pool deck sometime over the holiday weekend.

Naturally, every HOA wants to see its pool well-loved by residents and their guests. To ensure a successful summer pool season, it’s good to kick things off decisively. This might mean throwing an HOA pool party, inviting each and every homeowner to come get together for some fun. But it might also mean simply sending out an HOA pool opening announcement, letting everyone know what they should expect from this amenity.

What should your HOA pool announcement actually look like, though? That’s what we’ll discuss today. With specific questions, reach out to Kuester Management Group. We are a leading name in HOA Management in Charlotte NC, Huntersville NC, Myrtle Beach SC, and HOA Management in Fort Mill SC.

What Should Your Announcement Letter Say?

We generally recommend that the pool announcement letter come from the HOA Board itself. It can be physically placed in each resident’s mailbox, and also distributed via email and even social media. Posting a copy on your HOA website, and at the pool facility itself, can also be smart.

The basic premise should be to announce when the pool is open, and to invite residents to come have some fun! With that said, the HOA pool announcement letter should also include a few important reminders of policies, rules, and restrictions. Here are a few specific items to include:

  • Make sure you are clear about what the pool hours are for the remainder of the season.
  • Provide any guidelines for who can use the pool. For example, do residents need to request passes or pay a small fee to admit guests?
  • If there are certain hours blocked off for swim lessons or competitive swimming, you might want to note so in advance.
  • Provide any caveats or stipulations about if/when the lifeguard is on duty.
  • Remind parents of policies regarding swim diapers, snacks in the pool area, unsupervised minors, etc.
  • Provide any other basic reminders of where residents can find the full list of pool rules.
  • Mention any steps your HOA is taking to promote safety and wellness, e.g., limited capacities to enable social distancing, masking policies, and additional steps that the pool attendant will take to ensure sanitation.

Note that, if your HOA community has made any major changes to your pool policies since last season, you’ll want to call special attention to those in your announcement letter. 

Finally, provide any helpful tips you might have for residents to have an optimal pool experience. For outdoor pools, this means reminders to wear sunscreen! If needed, also remind everyone to bring their own towels, to stake out their pool furniture early in the day, etc.

Get Residents Excited About Community Pool Season

The bottom line: Pool privileges are among the best features of living in a homeowners association. Make sure your Board (or pool committee) provides all the information that residents need to enjoy themselves once they’re inside the pool gate.

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Bryan Kuester

Bryan Kuester

Bryan is the CEO of Kuester Management Group. He has over 15 years of managing community associations throughout North and South Carolina.

His specialties include Community Association Management - maintenance, budgeting for operational and reserve funding, long-range planning, covenant enforcement, amenity management, onsite management, large scale management.