Committees can be a huge asset to the HOA board by providing valuable support and assisting with a wide range of tasks and projects. Not only does this free up the board to focus on more critical issues that cannot be delegated, but it allows members to become actively involved without actually having to be on the board. When committees are used effectively, they can really enhance the efforts, effectiveness, and efficiency of the association and allow a lot more to be accomplished.
Although committees are separate from the board, board members can be a part of them, and ultimately the board is responsible for overseeing the work that is done. Each committee should have a clear purpose and goals. This not only provides direction and clarity, it can also increase motivation and reduce redundancy. It is a waste of time, energy, and resources to have different groups working on the same task. Determine which committee is responsible for which projects or tasks and make sure everyone knows their role.
Focus on creating committees that have a specific purpose and contribute to HOA operations. Some committees may be standing while others are short-term or ad hoc in order to complete a certain goal or project. The great thing about committees is that the HOA can tailor them to their unique needs – not every community will necessarily have the same groups. Some examples of committees include:
- Architectural Review
- Welcoming New Members
- Social Programming
When creating committees, ensure that there are enough members to effectively cover responsibilities. The board doesn’t want to burden volunteers with more work than they can comfortably handle. Also, define the group’s duties and responsibilities so there no confusion about the purpose.
Committees are a great way to attract volunteers and get homeowners involved who want to contribute but may have limited time or are unsure how to best use their skills. Regularly educate homeowners about different opportunities that are available to keep volunteerism up and be constantly attracting interest. It can also be a great way to scope out potential candidates for future board members. As members become more involved and see the difference they can make, they may want to step up their engagement and run for the board.
It is imperative that the HOA board, its committees, and its property management team all work together to fully realize their potential and maximize positive impact on the community. When everyone is on the same page, communicating effectively, and working toward common goals, the HOA can be operating at its best. For guidance or insight on starting committees or how they can benefit the HOA, contact Kuester today.