Running a homeowners association comes with plenty of work and is often more than the board can handle on its own. That’s why many HOAs hire property management companies and rely on support from various committees. Being part of a committee is a great way for homeowners to get more involved and feel like they are actively contributing to the wellbeing of the community. However, it’s important that the board make the most of these committees and not squander the help available.
Here are a few things to consider as the board maximizes the effectiveness and productivity of its committees:
- Make sure committees align with the needs of the board and of the community. If there’s an issue with new members not getting materials or understanding how the HOA works, create a welcoming committee to address these needs. At the same time, committee responsibilities should not overlap because this is not an effective use of time or resources.
- Clearly outline the roles and responsibilities of each committee so members understand what they’re accountable for. Each committee should have a clear focus and direction when it comes to taking on tasks and achieving results. Remember that some actions need board approval first, so have the correct procedures in place.
- Assign a leader for each committee to spearhead communication with committee members, report back to the board, and keep tasks moving according to schedule. They can help to delegate responsibilities and serve as a point person.
- Ensure that there are enough members on each committee to handle assigned tasks. Ideally there should be at least three to five people in order to spread out the workload. You don’t want to have a committee of one where all of the burden rests on a single person’s shoulders.
- Show appreciation for the work that committees do. The board should recognize its volunteers and let them know that their efforts do not go unnoticed. A shout-out in the newsletter or during a board meeting is a quick and simple way to show appreciation. The board could also consider throwing a small party each year for the volunteers just to get everyone together and celebrate the work they do to help keep the HOA running smoothly.
HOAs are not lacking for members, but sometimes committee participation can be sparse. Promote the importance and benefits of being on a committee and appeal to the talents and interests of members to join. Cultivating a strong sense of community can help when it comes to attracting and retaining volunteers. Make the most of committees to benefit the HOA, neighborhood, and its members.