For most of us, attending an annual HOA meeting may seem less exciting than, say, a football game, or a trip to the movies. Nevertheless, it is important for the HOA board to do what it can to generate interest in its meetings—especially the big Annual Meeting. This is the single most significant event in the life of the HOA, and what happens at this meeting will have major ramifications for the lives of community members!
For members of the board, then, the weeks leading up to the Annual HOA Meeting are an important time to really communicate with residents. Use Facebook, e-mail, flyers, newsletters, or whatever your preferred forms of communication to let them know how important it is that they attend this meeting.
There are four reasons why it’s important for residents to attend this meeting. Stress these reasons to them and it will surely grab their attention!
- First, the Annual Meeting is where officers for the new year are elected. These are the folks who will essentially shape what the community looks like over the next twelve months. It is vital to have some community volunteers on hand each year, and residents will surely want to be present to make sure their voice is heard with regard to the future of the HOA’s leadership.
- This meeting is also where the year’s budget is set. Any resident seeking to ensure that his or her dues are being put to good use will doubtless want to be present here!
- The Community must also review the previous year’s projects, and plan the projects that must be undertaken in the new year.
- Finally, the HOA must review resident suggestions and comments at this meeting. If there is a particular maintenance or upkeep project that a resident wishes the HOA to prioritize, this is the ideal time to show up and voice that opinion!
In short, this Annual Meeting exists, really, for the community to have its say in what the HOA will look like over the course of the coming year. Make sure this is well-known to community members, and it will surely lead to a positive Annual Meeting!