With rare exceptions, when “executive sessions” are invoked, HOA meetings are open to all members of the Association—in other words, each and every homeowner who lives in the HOA community. Residents are not only allowed but encouraged to show up for meetings and are even invited to address the Board with any issues or concerns they have.
There is a certain procedure for doing so, however—and if you’re interested in speaking to your HOA Board, these guidelines are important to keep in mind.
Participating in the Next HOA Board Meeting
- First, submit your subject/question in writing, well in advance of the meeting—a week or two, if possible. This isn’t mandatory by any means, but it does allow the property manager to do any necessary research into the issue, and it gives the Board members time to think and to formulate a reasoned response.
- Call ahead to let the HOA know that you plan on attending the meeting—again, at least a week in advance, if possible. This way, the Board can ensure that they leave plenty of time for you in the meeting agenda. And, if the meeting time is changed for any reason, the Board can reach out and let you know.
- Keep your remarks brief. Everyone on the HOA Board is trying to be succinct, and to get the meeting done in an hour or less—so brevity on your part is appreciated. Shoot for no more than five minutes with your remarks.
- Make sure you have the proper expectations. The Board may need some time to consider your remarks, and they may even put it on the docket for further discussion at the next Don’t go into the meeting anticipating that you’ll get an immediate response to your inquiry.
- Finally, remember that if you’re simply seeking information—say, information about finances, previous meeting minutes, regulations, or the Board’s position on a particular matter—you can often get that just by calling the manager, and save yourself from the time commitment of the HOA Board meeting.
With these tips, you’re well-prepared to address the HOA Board at their next meeting—and to do it the right way. Remember that you’re not only allowed but truly welcome in the meeting, so plan on attending in total confidence!
To learn more about what you can expect from HOA Board meetings, reach out to Kuester Management Group.